A fluid management audit is a valuable tool used to assess the current condition of lubricants, contamination control, maintenance practices and lubricant management practices.
A thorough site inspection is undertaken and the findings documented into a report that details the current lubrication management ‘health’ of the site along with recommendations to rectify identified shortcomings.
The correct storage and dispensing of lubricants portrays an organisations commitment to achieving best practices in hydrocarbon management.
The use of a well designed and operated lube room is one of the core steps when striving for lubrication and contamination control excellence.
Some or all of the following should be considered when commencing to either upgrade an existing lube room or instigate a new lube room facility.
1. Investigate the logistics of dispensing on site, including:
- Location of the facility – access to all areas at the site such as warehouse, roadway, workshop & all oil systems
- Access to any minor lube stores used on site
- Is the room to be used with a lube truck or only with small dispensed volumes
- Is the room mostly for dispensing or for storage as well – This will assist to determine the size of the required lube room. Consider the use of racking if storage is also required.
2. Investigate the type of lube room required, either
- An existing or new fixed shed/room – capital works required, bunding, lighting, power or air, etc
- A bunded containerised room ready to go – 20′ or 40′
3. Assess the environment & surrounds, including:
- Dirt/dust/mud at the entrance – use of a hard stand
- Orientation of room with prevailing wind – doors facing away if possible
4. Investigate consolidation of lubricants, including:
- Is there an existing lube survey?
- Working with your lube supplier
5. Determine what oils need to be dispensed, including:
- Higher usage oils to be dispensed in 205ltr drums or IBC’s
- Lower usage oils to be dispensed in 20 ltr drums, minimal if possible
6. Determine the required dispensing units, including
- Designed either for 205 litre drums or IBC’s?
- Pneumatic or electrically powered pumps?
- Attributes including filter, drum breather (desiccant preferred), dispensing tap or quick connect filling.
7. Determine any other requirements of the Lube Room, including:
- Is the room for dispensing only?
- Will there also be storage of 200ltr & 20 ltr drums?
- Is dispensing to be with hose reels, a hose/gun, oil bar or quick connect fittings?
- Will there be an office area for Lube Techs?
- Will there be an area/facility for waste oils & grease?
- Will there be an area for storage of filter trolleys, oil purifiers, hoses & accessory cabinets?
- Determine the signage & colour for each lube
A review and assessment of your site by a specialist lubrication management company is recommended to introduce and upgrade to industry best practice standards.